Room Booking Displays

In today’s hybrid working environments, meeting room availability and workspace management are more important than ever. With NowSignage, businesses can turn any screen into a room booking display, showing real-time meeting schedules, occupancy status, and availability - all powered through live data integration.

Whether you’re managing meeting rooms, hot desks, or shared event spaces, room booking displays help improve visibility, reduce booking conflicts, and streamline internal communication.

What Are Room Booking Displays?

Room booking displays are digital screens placed outside meeting rooms or shared spaces that show real-time information such as:

• Room name and location
• Current booking or meeting title
• Start and end times
• Upcoming schedule
• Availability status (e.g. “Available” or “In Use”)

NowSignage allows businesses to display this information using secure webpage embedding, meaning you can pull live calendar data from tools like Microsoft Outlook, Exchange, or third-party room management platforms.

How NowSignage Supports Room Booking Screens

With NowSignage, you can turn any compatible screen into a room booking display by embedding a live webpage or calendar view via the platform’s Secure Webpage feature.

✅ Display room availability in real time

✅ Show live calendars pulled from existing booking systems

✅ Full control over what’s shown, where, and when

✅ Combine room booking data with branded layouts or additional messaging

Because NowSignage is cloud-based, updates happen automatically—there’s no need to manually refresh content or install specialist software.

Key Benefits of Room Booking Displays

• Reduce Booking Conflicts – Clear visibility reduces double bookings and confusion
• Improve Space Utilisation – Track how often spaces are used and when
• Enhance the Office Experience – Makes it easier for teams to find and book the right space
• Supports Hybrid Working – Keeps both remote and in-office teams aligned on availability

Room booking displays also enhance first impressions by bringing professionalism and clarity to your office or meeting areas.

Where Room Booking Displays Work Best

• Corporate Offices & HQs
• Co-working & Flexible Workspaces
• Universities and Training Centres
• Conference & Event Venues
• Government Buildings

Pair them with multi-zone layouts to combine real-time room info with branded content, internal updates, or welcome messages.